Job Description
HR Coordinator
Role Description
This HR Coordinator provides general human resources administration support to Mitsui E&P Australia, ensuring the smooth and efficient delivery of HR services. It is responsible for the ongoing review and improvement of administrative systems, procedures, and processes within its scope, while also contributing to the effectiveness of the broader HR function. Additionally, the role provides backup and support to other members of the HR team as required, promoting collaboration and continuity across the team.
Position Responsibilities
- Coordinate the administration procedure pertaining to recruitment, induction, employee probation, personnel transfers and movements, contract extensions, terminations and the operation of the HR function.
- Provide assistance to employees in response to transactional HR enquiries.
- Maintain accurate and up-to-date personnel records and files (in all formats) including information in the Human Resources Information System (HRIS).
- Send notifications for the completion of probation periods, service awards, and other matters to the respective Reporting Manager and prepare necessary documentation if required.
- Headcount and HR Dashboard reporting.
- Manage the shared HR inbox and respond to internal and external queries.
- Assist in organising HR education, information sessions and lunch & learns.
- Assist with the implementation of HR programs and initiatives.
- Assist with reviewing and updating HR policies, procedures and documentation as required.
- Assist in maintaining and keeping track of position profiles, performance plans and performance appraisals for the annual performance review process.
- Assist with the administration of the personnel benefits portfolio.
- Continuous improvement to the HRIS processes and system to ensure it is up to date and, act as a subject matter expert for queries relating to the HRIS.
- Assist with the coordination of recruitment activities including, job requisitions, posting jobs, phone screening, conducting interviews, reference checks, background checks and offer of employment.
- Communication of internal position vacancies when required.
- Prepare transactional HR documents.
- Coordinate and conduct induction and onboarding for new starters.
- Other duties as required.
Requirements / Qualifications / Experience
- Experience in a similar role, providing HR services to a multidisciplinary business.
- Completion of, or progress towards qualifications in HRM.
- Ability to work autonomously as well as contribute positively to a collaborative team.
- Well-developed communication, interpersonal and relationship building skills.
- Sound analytical skills and the ability to produce and interpret statistical information.
- Demonstrated ability to interpret and apply HR policies and procedures.
- Understanding of relevant employment legislation, industrial agreements.
- High attention to detail and a demonstrated ability to maintain confidentiality.
- Sound organizational skills, including multitasking, time-management and influencing without authority.
- High level of proficiency in the Microsoft Office Suite of programs.
- Excellent verbal and written communication skills, high attention to detail and a can-do attitude.
Capabilities
Deliver Results
Communication